The Visibooks Guide to Impress 2.0
by Jill & Kevin Jordan
www.visibooks.com
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The Visibooks Guide to Impress 2.0
by Jill & Kevin Jordan
www.visibooks.com
The Visibooks Guide to Impress 2.0 Copyright Copyright © 2006 by Visibooks™, LLC. All rights reserved.
Trademarks and Disclaimer Visibooks™ is a trademark of Visibooks, LLC. All brand and product names in this book are trademarks or registered trademarks of their respective companies. Visibooks™ makes every effort to ensure that the information in this book is accurate. However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it. Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose. Visibooks™ disclaims all liability for any direct, indirect, consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it. Mention of any product does not constitute an endorsement of that product by Visibooks™. Data used in examples are intended to be fictional. Any resemblance to real companies, people, or organizations is entirely coincidental. ISBN 1597060410
Table of Contents Creating a Presentation.................................. 1 Create a presentation.............................................................................2 Create a slide..........................................................................................4 Add new slides .....................................................................................16 Insert pictures ......................................................................................23 Format text............................................................................................30 Format pictures ....................................................................................34 Preview a presentation ........................................................................46
Customizing Presentations........................... 53 Insert tables and charts .......................................................................54 Employ design templates ....................................................................74 Employ a master slide .........................................................................78 Rearrange slides ..................................................................................89
TABLE OF CONTENTS
i
Working with Animation ................................95 Animate text ......................................................................................... 96 Animate graphics............................................................................... 101 Create slide transitions ..................................................................... 108 Advance slides automatically........................................................... 110
Preparing Live Presentations......................113 Add speaker notes............................................................................. 114 Create handouts ................................................................................ 119
ii
TABLE OF CONTENTS
Creating a Presentation In this section, you’ll learn how to: • Create a presentation • Add new slides • Insert pictures • Format text • Format pictures • Preview a presentation
CREATING A PRESENTATION
1
Create a presentation 1.
Start Impress.
You should see a screen that looks like this:
2
CREATING A PRESENTATION
Tip: If the Presentation Wizard window appears, make sure that Don’t show this wizard again is checked.
Then click the
button.
CREATING A PRESENTATION
3
Create a slide 1.
4
In the Tasks pane, under Layouts, click the
CREATING A PRESENTATION
icon.
2.
On the blank slide, click the words Click to add title.
A cursor in a text box should appear:
CREATING A PRESENTATION
5
3.
Type: Party Planning
4.
6
Click the words Click to add text.
CREATING A PRESENTATION
5.
Type: And we’ll have fun, fun, fun
6.
Click in blank space outside the box to deselect it.
CREATING A PRESENTATION
7
The slide should look like this:
8
CREATING A PRESENTATION
Save the presentation 1.
On the Toolbar, click the
icon.
CREATING A PRESENTATION
9
Tip: Some icons may not show up on the Toolbar. To see all of
the icons available, click the drop-down arrow at the far right of the toolbar, then Visible Buttons.
10
CREATING A PRESENTATION
2.
When the Save as window appears, click the
3.
When the Create new folder window appears, type:
icon.
Practice Impress Files
Then press the ENTER key on your keyboard.
CREATING A PRESENTATION
11
The Practice Impress Files folder should appear in the list.
12
CREATING A PRESENTATION
4.
Double-click the Practice Impress Files folder. The Practice Impress Files folder should appear as the Save in folder.
CREATING A PRESENTATION
13
5.
In the File name box, type: Party
14
CREATING A PRESENTATION
Then click the
button.
The file name of the presentation, Party.ppt, should now appear in the Title Bar at the top of the Impress window:
CREATING A PRESENTATION
15
Add new slides 1.
On the Toolbar, click the
2.
In the Tasks pane, make sure the Layouts submenu is open.
icon.
Tip: If the Layouts submenu isn’t visible, click its drop-down
arrow to open it.
16
CREATING A PRESENTATION
3.
Rest the cursor on the
icon.
CREATING A PRESENTATION
17
A box should appear that says Title, Text, Clipart.
4.
18
Click the
icon.
CREATING A PRESENTATION
5.
When the new slide appears, click the words Click to add title, then type: Party Themes
6.
Click the words Click to add an outline, then type: Western
CREATING A PRESENTATION
19
7.
Press the ENTER key on your keyboard. The slide should look like this:
8.
Type the text for the second bullet: Luau
9.
Press ENTER.
10.
Type the third bullet: Casino
20
CREATING A PRESENTATION
11.
Press ENTER, then type the fourth bullet: Mystery The slide should look like this:
12.
Click the
icon to save the presentation.
CREATING A PRESENTATION
21
13.
22
Minimize the Impress window.
CREATING A PRESENTATION
Insert pictures Save pictures from the Web 1.
Open a Web browser and go to: www.visibooks.com/books/imp2
2.
Right-click party.gif.
CREATING A PRESENTATION
23
3.
24
When the menu appears, click Save Image As.
CREATING A PRESENTATION
4.
When the Save Image window opens, navigate to the My Photos folder within the My Documents folder.
5.
Click the
6.
Using the Web browser, copy the picture
button.
balloon.gif at www.visibooks.com/books/imp2 into the My Photos folder on your computer.
7.
Copy the remaining pictures at: www.visibooks.com/books/imp2 into the My Photos folder on your computer.
8.
After all the pictures have been copied, close the Web browser.
CREATING A PRESENTATION
25
Add clipart to a slide
26
1.
Restore the Impress window.
2.
Double-click the
CREATING A PRESENTATION
icon.
3.
When the Insert Picture window appears, navigate to party.gif, then click it.
CREATING A PRESENTATION
27
4.
28
Click the
CREATING A PRESENTATION
button.
5.
On the Toolbar, click the
icon to save the presentation.
The slide should look like this:
CREATING A PRESENTATION
29
Format text
30
1.
Click in the bulleted list.
2.
Double-click the word Western to highlight it.
3.
Click the
icon.
CREATING A PRESENTATION
4.
Click the drop-down arrow beside the Font Size box.
5.
When the menu appears, click 40.
6.
Click the drop-down arrow next to the Font box.
CREATING A PRESENTATION
31
7.
32
When the menu appears, scroll up to find Lucida Sans, then click it.
CREATING A PRESENTATION
8.
In the same way, apply bold, 40pt Lucida Sans to the words Luau, Casino, and Mystery.
When you’re done, the slide should look like this:
CREATING A PRESENTATION
33
Format pictures Rotate 1.
34
Click the Party Hat picture.
CREATING A PRESENTATION
2.
In the Drawing toolbar, click the
icon.
CREATING A PRESENTATION
35
3.
Place the cursor on the red sizing handle at the corner of the image. The cursor should turn into a rotating circle:
4.
36
Click and drag counterclockwise to rotate the picture a quarter-turn.
CREATING A PRESENTATION
It should look like this:
5.
Rotate the picture back to its proper orientation:
CREATING A PRESENTATION
37
Crop 1.
38
In the Picture toolbar, click the
CREATING A PRESENTATION
icon.
2.
When the Crop window appears, click the box until it reads 1.00”.
arrow in the Top
It should look like this:
CREATING A PRESENTATION
39
40
3.
Click the
4.
Click the
arrow in the Top box until it reads 0.00”.
CREATING A PRESENTATION
button.
5.
Click the
icon to save the presentation.
The slide should look like this:
CREATING A PRESENTATION
41
Resize 1.
42
In the Drawing toolbar, click the
CREATING A PRESENTATION
icon to de-select it.
2.
Click the Party Hat picture. Move the cursor over a corner sizing handle. It should change to a double-headed arrow:
3.
Drag outward until the picture expands to about two inches square:
CREATING A PRESENTATION
43
Move 1.
Move the cursor to the center of the picture. It should turn into a four-headed arrow:
2.
44
Drag the picture so it’s aligned with the top of the bulleted words.
CREATING A PRESENTATION
The slide should look like this:
3.
Click the
icon.
CREATING A PRESENTATION
45
Preview a presentation
46
1.
Click the first slide in the Slides pane.
2.
Click the
CREATING A PRESENTATION
icon.
The first slide should appear full-screen:
CREATING A PRESENTATION
47
3.
Click your mouse button. The slide show should advance to the next slide:
48
CREATING A PRESENTATION
4.
Click your mouse button again. You should get a black slide:
CREATING A PRESENTATION
49
5.
Click your mouse button again. Impress should return to Normal View:
Tip: You may also press the ESC key on your keyboard to
return to Normal View.
6.
50
Click the
icon to close Impress.
CREATING A PRESENTATION
Practice: Creating a Presentation 1.
Open Impress.
2.
Give the first slide the title Pets.
3.
Subtitle it Household companions.
4.
Save the presentation in the Practice Files folder as Pets.ppt.
5.
Add a new slide using the Title, Text layout.
6.
Title this second slide Inside your homes.
7.
Add text to make the slide look like this:
CREATING A PRESENTATION
51
8.
Insert the picture named fishbowl.gif.
9.
Resize the picture to fit in the slide.
10.
Click and drag the picture to center it in the white space.
11.
Color the word Dog red.
12.
Make the word Cat green, the word Fish orange, and the word Hamster brown.
13.
Save the presentation. It should look like this:
52
14.
Close the presentation.
15.
Close Impress.
CREATING A PRESENTATION
Customizing Presentations In this section, you’ll learn how to: • Insert tables and charts • Employ design templates • Employ a master slide • Rearrange slides
CUSTOMIZING PRESENTATIONS
53
Insert tables and charts Insert a table
54
1.
Start Impress.
2.
On the Menu Bar, click File, then Open.
3.
In the Open window, navigate to the Practice Impress Files folder, then double-click Party.
CUSTOMIZING PRESENTATIONS
4.
Click the second slide in the Slides pane.
5.
On the Toolbar, click the
icon.
CUSTOMIZING PRESENTATIONS
55
6.
In the Layouts pane, click the
7.
In the Title box, type: Supplies
56
CUSTOMIZING PRESENTATIONS
layout.
8.
In the Text box, double-click the
icon.
CUSTOMIZING PRESENTATIONS
57
9.
When the Spreadsheet window appears, place the cursor on the black sizing handle at the lower right corner of the spreadsheet
The cursor should turn into a double arrow:
58
CUSTOMIZING PRESENTATIONS
10.
Click and the drag to resize the spreadsheet to 3 columns wide by 2 rows tall:
11.
Click in cell A1, then type: Western
12.
Press the ENTER key on your keyboard, then type: Luau
CUSTOMIZING PRESENTATIONS
59
13.
Fill in the other cells so the table looks like this:
Western Luau
14.
60
Straw hats Hay bales Floral leis Tiki torches
Double-click the slide to return to normal view.
CUSTOMIZING PRESENTATIONS
15.
On the toolbar, click the
icon.
The slide should look like this:
CUSTOMIZING PRESENTATIONS
61
Insert a chart
62
1.
Click the
2.
In the Layout pane, click the
icon.
CUSTOMIZING PRESENTATIONS
icon.
3.
In the Title box, type: Favorite Party Survey
4.
Double-click the Chart placeholder.
CUSTOMIZING PRESENTATIONS
63
5.
Right-click on the chart. When the menu appears, click Chart Data.
6.
64
Click the 3 rows:
(Delete Row) icon until the datasheet contains only
CUSTOMIZING PRESENTATIONS
7.
Click the columns.
(Insert Column) icon until the datasheet has 5
CUSTOMIZING PRESENTATIONS
65
8.
Enter this information into the datasheet:
Women Men
66
Western 100 120
Luau 50 97
9.
Click the
10.
Close the Chart Data window.
icon.
CUSTOMIZING PRESENTATIONS
Casino 92 77
Mystery 87 34
11.
On the Menu Bar, click Format, then Chart Type.
CUSTOMIZING PRESENTATIONS
67
12.
68
When the Chart Type window appears, make sure Columns in the Chart type list is clicked.
CUSTOMIZING PRESENTATIONS
13.
In the Variants list, click Percent:
CUSTOMIZING PRESENTATIONS
69
14.
Click the
button.
The slide should look like this:
70
15.
On the Toolbar, click the
16.
Double-click the slide to return to normal view.
CUSTOMIZING PRESENTATIONS
icon.
17.
In the slide, click in the bulleted text box.
18.
On the Toolbar, click the
icon to de-select it.
This should turn off the bullets:
CUSTOMIZING PRESENTATIONS
71
19.
Type: Which types of parties do men and women prefer?
Click outside the text box to deselect it.
72
CUSTOMIZING PRESENTATIONS
20.
Click the
icon.
The slide should look like this:
CUSTOMIZING PRESENTATIONS
73
Employ design templates
74
1.
On the Toolbar, click the
2.
When the Slide Design window appears, click the button.
CUSTOMIZING PRESENTATIONS
icon.
3.
In the Load Slide Design window, click Presentation Backgrounds, then Dark Blue with Orange.
4.
Click the
button.
CUSTOMIZING PRESENTATIONS
75
5.
In the Slide Design window, click the
The color scheme should change.
76
CUSTOMIZING PRESENTATIONS
button.
6.
In the Slides pane, click each slide and apply the same slide design.
Tip: Dark backgrounds are best for electronic slide shows. Color
schemes with light backgrounds are best for printed presentations or transparencies.
7.
On the Toolbar, click the
icon.
CUSTOMIZING PRESENTATIONS
77
Employ a master slide
78
1.
In the Slides pane, click the first slide.
2.
On the Menu Bar, click View, Master, then Slide Master.
CUSTOMIZING PRESENTATIONS
3.
Click the slide in the Slides pane.
CUSTOMIZING PRESENTATIONS
79
4.
80
Highlight the words Click to edit the title text format.
CUSTOMIZING PRESENTATIONS
Tip: You may need to move the floating Master View toolbar
out of the way.
5.
Click the
6.
Click in blank space on the slide to deselect the text box.
icon.
CUSTOMIZING PRESENTATIONS
81
Insert a graphic in the master slide 1.
82
With the master slide still open, click Insert, Picture, then From File.
CUSTOMIZING PRESENTATIONS
2.
Double-click the balloon image.
CUSTOMIZING PRESENTATIONS
83
This will insert it in the slide:
84
CUSTOMIZING PRESENTATIONS
3.
Resize the image to approximately ½” square.
CUSTOMIZING PRESENTATIONS
85
4.
86
Drag the image to the lower right-hand corner of the slide.
CUSTOMIZING PRESENTATIONS
5.
In the Master View toolbar, click Close Master View.
The screen should return to Normal View:
6.
Click the
icon.
CUSTOMIZING PRESENTATIONS
87
7.
Click the
icon and preview the presentation.
Each slide should have its title in a regular font.
8.
88
Press ESC to return to Normal View.
CUSTOMIZING PRESENTATIONS
Rearrange slides 1.
Click the
2.
Click the third slide.
tab.
CUSTOMIZING PRESENTATIONS
89
Drag the slide to the left until the vertical line lies between the first and second slides.
3.
Release the mouse button. The slides should be in this order:
4.
90
Click the first slide.
CUSTOMIZING PRESENTATIONS
5.
Click the
icon to preview the presentation.
The slide you moved should now come second, after the Title Slide:
6.
Click the
icon.
CUSTOMIZING PRESENTATIONS
91
Practice: Customizing Presentations 1.
Open the Pets presentation in the Practice Files folder.
2.
Insert a new slide with the Title, Text and 2 Objects layout.
3.
Create a spreadsheet in the large box with 2 columns and 5 rows.
4.
Enter this information in the table: Pet Dog Cat Fish Hamster
5.
Color the top row black. Tip: Use the
6.
icon.
Color the text in the top row white. Tip: Use the
92
Size Large Medium Small Small
icon.
7.
Insert a picture of a cat in the top right content box.
8.
Center all the text in the table.
CUSTOMIZING PRESENTATIONS
9.
Title this slide Pet Size.
10.
Change the presentation’s template to Subtle Accents.
11.
Preview the presentation. The new slide should look like this:
12.
Save and close the presentation.
CUSTOMIZING PRESENTATIONS
93
94
CUSTOMIZING PRESENTATIONS
Working with Animation In this section, you’ll learn how to: • Animate text • Animate graphics • Create slide transitions • Advance slides automatically
WORKING WITH ANIMATION
95
Animate text
96
1.
Open the Party presentation, and make sure the Normal View tab is selected.
2.
Open the third slide in the Slides pane, titled Party Themes.
WORKING WITH ANIMATION
3.
Highlight the bulleted text. On the Menu Bar, click Slide Show, then Custom Animation:
4.
When the Custom Animation pane appears, click the button.
WORKING WITH ANIMATION
97
5.
98
When the Custom Animation window appears, on the Entrance sheet, click Fly In.
WORKING WITH ANIMATION
6.
In the Speed drop-down menu, click Medium.
7.
Click the
8.
Click the
9.
Click the
icon. icon. icon.
WORKING WITH ANIMATION
99
10.
Press the ENTER key on your keyboard. The bulleted text should fly in.
Tip: Be careful not to overdo animation in a presentation: it
exhausts your audience. You can adjust the settings to animate text in different ways: experiment with the options in the Custom Animation pane.
11.
100
Press ESC to return to Normal View.
WORKING WITH ANIMATION
Animate graphics 1.
In the Slides pane, click the second slide, titled Supplies.
2.
In the Drawing toolbar, click the
icon.
The Insert Picture window should appear.
3.
When the pictures appear, click this picture of a dog:
WORKING WITH ANIMATION
101
The slide should look like this:
4.
102
In the Picture toolbar, click the
WORKING WITH ANIMATION
icon.
5.
The Filter palette should appear:
6.
Click the
icon.
The picture should change:
WORKING WITH ANIMATION
103
104
7.
Drag the dog to the lower left corner of the slide:
8.
In the Custom Animation pane, click the
WORKING WITH ANIMATION
button.
9.
When the Custom Animation window appears, click the Motion Paths sheet, then Right.
10.
Click the Speed drop-down arrow, then click Very Slow.
WORKING WITH ANIMATION
105
11.
106
Click the
WORKING WITH ANIMATION
button.
12.
Click the button.
icon to preview the slide, then click your mouse
The dog should slowly move to the right:
13.
Press ESC to return to Normal View.
14.
Click the
icon to save the presentation.
WORKING WITH ANIMATION
107
Create slide transitions
108
1.
Click the
2.
On the Menu Bar, click Edit, then Select All.
3.
On the Menu Bar, click Slide Show, then Slide Transition.
WORKING WITH ANIMATION
tab.
4.
In the Slide Transition pane, click Cover Left-Up.
5.
Click the icon, then click your mouse button to view through the presentation. The slides should move up and to the left as they enter the screen.
6.
Press ESC to return to Slide Sorter view.
7.
Save the presentation.
WORKING WITH ANIMATION
109
Advance slides automatically
110
1.
On the Menu Bar, click Edit, then Select All.
2.
In the Slide Transition pane, under Advance Slide, click the Automatically after radio button.
WORKING WITH ANIMATION
3.
Click the up arrow five times until the box shows 5sec.
4.
Preview the presentation in Slide Show view. The slides should progress every five seconds.
5.
Save the presentation.
WORKING WITH ANIMATION
111
Practice: Working with Animation 1.
Open the Pets presentation.
2.
Select the Pet Size slide.
3.
Right-click the cat picture and animate it with a Wheel effect. Tip: Click Custom Animation, then the Entrance sheet.
112
4.
Give the presentation a Fade Smoothly transition between slides.
5.
Make all slides advance automatically after 4 seconds.
6.
Save, preview, then close the presentation.
WORKING WITH ANIMATION
Preparing Live Presentations In this section, you’ll learn how to: • Add speaker notes • Create handouts
PREPARING LIVE PRESENTATIONS
113
Add speaker notes
114
1.
Open the Party Themes slide in Normal View.
2.
Click the
tab.
PREPARING LIVE PRESENTATIONS
3.
Click the words Click to add notes, then type: You can’t go wrong with most parties, but a great theme can help!
PREPARING LIVE PRESENTATIONS
115
4.
116
In the Slides pane, click the Favorite Party Survey slide.
PREPARING LIVE PRESENTATIONS
5.
Click the words Click to add notes, then type: Think about your guests when selecting a party theme.
6.
Click the
tab.
PREPARING LIVE PRESENTATIONS
117
7.
118
Save the presentation.
PREPARING LIVE PRESENTATIONS
Create handouts 1.
On the Menu Bar, click File, then Print.
PREPARING LIVE PRESENTATIONS
119
2.
120
When the Print window appears, click the
PREPARING LIVE PRESENTATIONS
button.
3.
When the Printer Options window appears, check Handouts and Outline.
Tip: Choosing outline automatically creates handouts with lines
for taking notes.
PREPARING LIVE PRESENTATIONS
121
4.
122
Under Quality, click Black and White.
PREPARING LIVE PRESENTATIONS
The handouts would look like this if printed:
5.
Click the
button.
PREPARING LIVE PRESENTATIONS
123
6.
124
In the Menu Bar, click View, then Header and Footer.
PREPARING LIVE PRESENTATIONS
7.
When the Header and Footer window appears, click the tab if it isn’t selected.
PREPARING LIVE PRESENTATIONS
125
8.
Type: My Practice Presentation Handouts in the Header text box.
9.
Click the
button.
To print the handouts, click the
126
PREPARING LIVE PRESENTATIONS
icon.
Practice: Preparing Live Presentations 1.
Open the Pets presentation.
2.
On the first slide, add the following speaker’s note: A pet can be a great companion, as many here probably know.
3.
Add the following note to the Pet Size slide: Note—Take your time with this chart.
4.
Print out the speaker’s notes pages in grayscale.
5.
Close Impress.
PREPARING LIVE PRESENTATIONS
127
128
PREPARING LIVE PRESENTATIONS
Glossary Chart A visual representation of data which may be in several formats, including line, bar, pie, etc. Clip Art Colorful, cartoon-like pictures, available for insertion into your presentations. There are no copyright issues using the clip art included with the software. Drawing Toolbar A bar with buttons and options for carrying out drawing-related commands. Master slide The template for the slide presentation. Contains font styles, graphics, dates, or other footer information which will appear on every slide in the same place. Normal View The main editing view for writing and designing your presentation. Presentation Series of Impress slides. Slide Single “page” of a presentation. Slide Layout Pane An arrangement of pre-formatted slide layouts that allows you to select the layout of a slide. Slide Sorter View A thumbnail view of all the slides in a presentation. May be used to rearrange slide order or add transitions and animations.
GLOSSARY
129
Table Grid used to contain information in rows and columns. Template Pre-set layout. In Impress there are slide templates, and presentation templates. The presentation templates contain suggested content.
130
GLOSSARY
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