The Visibooks Guide to Writer 2.0
by Jill & Kevin Jordan
www.visibooks.com
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The Visibooks Guide to Writer 2.0
by Jill & Kevin Jordan
www.visibooks.com
The Visibooks Guide to Writer 2.0 Copyright Copyright © 2006 by Visibooks™, LLC. All rights reserved.
Trademarks and Disclaimer Visibooks™ is a trademark of Visibooks, LLC. All brand and product names in this book are trademarks or registered trademarks of their respective companies. Visibooks™ makes every effort to ensure that the information in this book is accurate. However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it. Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose. Visibooks™ disclaims all liability for any direct, indirect, consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it. Mention of any product does not constitute an endorsement of that product by Visibooks™. Data used in examples are intended to be fictional. Any resemblance to real companies, people, or organizations is entirely coincidental. ISBN 1597060461
Table of Contents Writer Basics................................................... 1 Create a new document......................................................................... 2 Cut, copy and paste ............................................................................. 13 Format words ....................................................................................... 22 Format paragraphs .............................................................................. 38 Use bullets and numbering ................................................................. 49 Adjust page settings............................................................................ 56 Check spelling...................................................................................... 62 View pages ........................................................................................... 66
Long Documents ........................................... 83 Format text with styles ........................................................................ 84 Find and replace................................................................................. 107 Set tabs ............................................................................................... 114 Insert breaks....................................................................................... 119 Employ headers and footers ............................................................. 124
TABLE OF CONTENTS
i
Special Features .........................................143 Format pages in columns ................................................................. 144 Employ drop caps.............................................................................. 148 Insert pictures .................................................................................... 153 Draw and paint ................................................................................... 161 Employ tables .................................................................................... 170
Advanced Writer ..........................................193 Employ templates .............................................................................. 194 Use the thesaurus.............................................................................. 204 Count words....................................................................................... 207 Insert table of contents ..................................................................... 210
ii
TABLE OF CONTENTS
Writer Basics In this section, you’ll learn how to: • Create a new document • Cut, copy and paste • Format words • Format paragraphs • Use bullets and numbering • Adjust page settings • Check spelling • View pages
WRITER BASICS
1
Create a new document Type text 1.
2
Start Writer.
WRITER BASICS
You should see a screen that looks like this:
2.
In the blank document, type: Fax Cover Sheet at the top of the page.
WRITER BASICS
3
3.
Press the ENTER key on your keyboard twice. The document should look like this:
Tip: Pressing the ENTER key twice should add two blank lines between the words Fax Cover Sheet and the blinking cursor.
4
WRITER BASICS
4.
Type: To: David Richmond
5.
Press the ENTER key on your keyboard.
6.
Type: From: then press ENTER.
7.
Type: Fax number: 260-555-1874 then press ENTER.
8.
Type: Date: September 22, 2005 then press ENTER.
WRITER BASICS
5
9.
Type: Total number of pages: 5 The document should now look like this:
6
WRITER BASICS
Create a folder for your document 1.
In the Menu Bar, click File, then Save.
WRITER BASICS
7
2.
When the Save as window appears, create a new folder in the My Documents folder called Writer Documents. Tip: Start in the My Documents folder.
If the My Documents folder is not listed as the Save in folder, navigate to it and select it.
8
WRITER BASICS
Then click the
icon.
When the Create new folder window appears, type: Writer Documents
Then press ENTER.
WRITER BASICS
9
You should now see the new Writer Documents folder in the My Documents folder.
10
WRITER BASICS
3.
Double-click the Writer Documents folder. The Writer Documents folder should be listed as the Save in folder.
WRITER BASICS
11
Save the document 1.
In the File name box, type: Fax Cover Sheet
2.
12
Click the
WRITER BASICS
button.
Cut, copy and paste Move text 1.
Click at the beginning of the words Fax number: 260-555-1874
2.
Holding your mouse button down, drag down one line so the Fax number line is highlighted.
3.
Click the
icon.
WRITER BASICS
13
Tip: The Standard and Formatting toolbars may share one row
at the top of the window. Some buttons may be hidden:
To see all the buttons, click the Formatting toolbar’s handle (the light gray dotted vertical line)…
…and drag the Formatting toolbar down so it occupies a second row. Now the toolbars should be stacked one above the other:
To see what an icon does, rest your mouse on it for a full second. A yellow label will appear that tells you what it does:
14
WRITER BASICS
4.
Click at the beginning of the last line on the page to place the cursor there.
5.
Click the
icon.
WRITER BASICS
15
The document should now look like this:
16
WRITER BASICS
Copy text 1.
In the Menu Bar, click Edit, then Select All.
2.
Click the
icon.
WRITER BASICS
17
3.
Click the
icon.
This should create a new document. You should now have two Writer windows open, and a new blank document:
18
WRITER BASICS
Paste text 1.
Click the
icon.
All the text from the document Fax Cover Sheet should appear in the new document:
WRITER BASICS
19
20
2.
Click the
3.
Save the document as Fax Cover Sheet Copy in the Writer Documents folder.
WRITER BASICS
icon to save the new document.
4.
In the Menu Bar, click Window, then Fax Cover Sheet.doc.
This should return you to the original document:
WRITER BASICS
21
Format words Change font 1.
Make sure all the text is still selected. If it isn’t, click Edit, then Select All in the Menu Bar.
2.
22
Click the drop-down arrow next to the Font list.
WRITER BASICS
3.
When the Font list appears, click Free Times.
The text should look like this.
WRITER BASICS
23
24
4.
Click the white space on the page to un-highlight the text.
5.
Highlight the words Fax Cover Sheet.
WRITER BASICS
6.
In the Font list, click Nimbus Sans L.
The text should look like this:
WRITER BASICS
25
7.
Click in white space to un-highlight the text.
Using Fonts Fonts, or letter shapes, fall into two main categories: Serif and Sans Serif. Serif fonts have little “feet” at the bottom of letters, like Times New Roman:
Sans Serif fonts, like Arial, don’t have “feet” at the bottom of letters:
For the main text of a document, you may want to use a serif font. Their “feet” lead your eye across the page, and make long passages easier to read. You may want to use a sans serif font for headings. This makes a nice contrast: Sans Serif Heading The heading of this descriptive paragraph is in a sans serif font. See how it draws attention to this paragraph below it?
26
WRITER BASICS
Change font size 1.
Highlight the words Fax Cover Sheet again. Then click the drop-down arrow next to the Font Size list.
2.
When the Font Size list appears, click 16.
WRITER BASICS
27
3.
Click in white space on the page to deselect the text. The words Fax Cover Sheet should now be larger:
4.
28
Save the document.
WRITER BASICS
Change font style 1.
Highlight the words Fax Cover Sheet, then click the
icon.
The text should look like this:
WRITER BASICS
29
2.
Click the
icon again to un-bold the text.
The text should look like this:
3.
30
Click the
WRITER BASICS
icon.
The text should now look like this:
4.
Click the
icon again to un-italicize the text.
5.
Click the
icon one more time.
6.
Click in white space on the page to de-select the text. The text should look like this:
WRITER BASICS
31
Change font color
32
1.
Highlight the words Fax Cover Sheet.
2.
Click the drop-down arrow next to the
3.
When the Font Color grid appears, click Turquoise.
WRITER BASICS
icon.
4.
Deselect the text. The text should now be turquoise-colored.
5.
Save the document.
WRITER BASICS
33
Apply text effects
34
1.
Highlight the words Fax Cover Sheet.
2.
In the Menu Bar, click Format, then Character.
WRITER BASICS
3.
When the Character window appears, click the Font Effects tab.
WRITER BASICS
35
36
4.
In Font Effects, click the Effects drop-down arrow.
5.
When the Effects list appears, click Capitals.
6.
Click the
WRITER BASICS
button.
7.
Save the document. It should now look like this:
WRITER BASICS
37
Format paragraphs Change paragraph alignment 1.
Make sure the words FAX COVER SHEET are still highlighted, then click the
icon.
The document should look like this:
38
WRITER BASICS
2.
Click the
icon.
The text FAX COVER SHEET should shift to the center of the page.
WRITER BASICS
39
Indent paragraphs 1.
Click at the end of the last line to place your cursor there.
2.
Press ENTER twice to start a new line and create a little space below the last line of text.
3.
Type the phrase: I’m planning a surprise party for Jeremy. His birthday is coming up this month. Do you have any ideas?
4.
40
Click the
WRITER BASICS
icon.
The document should now look like this:
5.
Click the
icon again.
The text should indent further:
WRITER BASICS
41
6.
Click the
icon.
The text should go back to its previous indent:
7.
42
Save the document.
WRITER BASICS
Change line spacing 1.
Make sure the cursor is still in the paragraph that begins I’m planning a … Then in the Menu Bar, click Format.
2.
When the menu appears, click Paragraph.
WRITER BASICS
43
3.
44
When the Paragraph window appears, click Double in the Line spacing drop-down list.
WRITER BASICS
4.
Click the
button.
The paragraph should now be double-spaced:
WRITER BASICS
45
Apply borders
46
1.
Click the first line, FAX COVER SHEET, to place your cursor in it.
2.
In the Menu Bar, click Format.
3.
When the menu appears, click Page.
WRITER BASICS
4.
When the Page window appears, make sure the Borders tab is on top. Then under Line Arrangement, click the
icon.
WRITER BASICS
47
5.
In the Style list, click double line 1.10pt.
6.
Click the
button.
The page should now have a double-line border around it:
7.
48
Save the document.
WRITER BASICS
Use bullets and numbering Apply bullets 1.
Highlight the lines from To: David Richmond through Total Number of Pages: 5
2.
Click the
icon.
WRITER BASICS
49
The lines should now look like this:
Tip: If you want to just start a new line under the same bullet,
use a soft return. Soft returns start a new line instead of a new paragraph. To do a soft return, place your cursor at the end of a line, hold down the SHIFT key on your keyboard, then press ENTER. Example: • Paragraph. • New Paragraph. It gets its own bullet. • Paragraph. Soft-returned line beneath paragraph. Since it’s in the same paragraph, it doesn’t get its own bullet.
50
WRITER BASICS
Apply numbering 1.
Click the
icon.
The lines should now look like this:
2.
Click the
icon again to remove the numbers.
WRITER BASICS
51
Tip: Sometimes Writer carries over numbering from a previous
numbered list into a new list.
To restart numbering, place the cursor in the first line of the numbered list. On the Bullets and Numbering toolbar, click the
52
WRITER BASICS
icon.
Change bullet character 1.
Click the
2.
In the Menu Bar, click Format, then Bullets and Numbering.
icon to make the lines bulleted again.
WRITER BASICS
53
3.
When the Bullets and Numbering window appears, make sure the Bullets tab is on top. Then click the Diamonds bullet.
54
WRITER BASICS
4.
Click the
button.
Click the white space to un-highlight the text. The lines should now look like this:
5.
Save the document.
WRITER BASICS
55
Adjust page settings Set margins 1.
56
In the Menu Bar, click Format, then Page.
WRITER BASICS
2.
When the Page Style window appears, make sure the Page tab is on top. Then under Margins, enter 0.75” for the Top, Bottom, Left and Right margins.
WRITER BASICS
57
Change orientation 1.
Under the Page Format section, click the Landscape radio button.
This changes the page orientation to horizontal.
58
WRITER BASICS
2.
Click Portrait.
This will change the page orientation back to vertical.
WRITER BASICS
59
Set paper size 1.
60
Click the drop-down arrow next to Format, then click Legal.
WRITER BASICS
2.
Change paper size back to Letter.
3.
Click the
button.
The new .75” page margins should take effect.
4.
Save the document.
WRITER BASICS
61
Check spelling 1.
Change the words FAX COVER SHEET at the top of the page to read: FAXE COVER SHEET
2.
Click in blank white space on the page. A red squiggly line should appear under the word FAXE:
3.
62
Click the
WRITER BASICS
icon.
The Spellcheck window should appear, with the word FaxE in the top half of the window.
4.
Choose the correct spelling of Fax from the list of suggestions.
WRITER BASICS
63
5.
Click the
6.
When the Spellcheck is Complete window appears, click the button.
64
WRITER BASICS
button.
AutoCorrect You might notice that Writer automatically corrects common spelling errors. If you type teh, it will automatically change it to the. This feature is called AutoCorrect. You can see all of the entries for AutoCorrect by clicking Tools, then AutoCorrect. You can even add AutoCorrect entries for common typos you make.
7.
Change the words Fax Cover Sheet back to All Caps.
8.
Save the document. Tip: You can also right click on a word with a red squiggly line.
A list of alternate spellings will appear in the pop up menu.
WRITER BASICS
65
View pages Show/Hide invisible symbols 1.
Click the
icon.
Symbols representing hard returns, spaces, tab characters and soft returns should appear.
66
WRITER BASICS
Nonprinting Characters The Nonprinting Characters icon displays invisible formatting symbols. It can be very helpful for troubleshooting. Paragraph symbols represent hard returns.
The dots between words represent spaces.
Right arrows represent tab characters.
Bent arrows represent soft returns.
2.
Click the
icon again.
The symbols should disappear.
WRITER BASICS
67
Change the Zoom level
68
1.
Click the drop-down arrow in the Zoom list.
2.
When the list appears, click 200%.
WRITER BASICS
The screen should look like this:
3.
Click the drop-down arrow in the Zoom list again, then click 75%.
WRITER BASICS
69
The screen should look like this:
4.
70
Click the drop-down arrow in the Zoom list again, then click Page Width.
WRITER BASICS
The screen should look like this:
WRITER BASICS
71
Preview a document 1.
Click the
icon.
The screen should look like this:
72
WRITER BASICS
2.
Click the
icon near the top of the document.
The view should zoom in so the text is legible:
WRITER BASICS
73
3.
Click the
icon.
The view should zoom out:
74
4.
Click the
5.
Save the document.
WRITER BASICS
icon.
Print a document 1.
In the Menu Bar, click File, then Print.
WRITER BASICS
75
The Print window should appear. Notice the options available:
76
2.
Click the
3.
Close the Fax Cover Sheet Copy document.
WRITER BASICS
button.
Practice: Writer Basics 1.
Create a new, blank document.
2.
Give it the file name Directions, and save it in the Writer Documents folder.
3.
At the top of the page, type: Directions to Party Palace
4.
Below the words Directions to Party Palace, insert a numbered list with these items:
•
Head north on Van Buren Street
•
Turn right on Line Street
•
Go four blocks
•
Party Palace is on the right
•
348 North Line Street
WRITER BASICS
77
5.
Format the words Directions to Party Palace as Nimbus Sans L, 18 point text, bold and centered.
6.
Give the words the special effect Small Capitals.
7.
Move the words Go four blocks up one line, so they’re above Turn right on Line Street. Tip: Use Cut and Paste.
78
8.
Increase the indent of the numbered list.
9.
Change the line spacing of the entire document to Double.
10.
Change all the page margins to 1.5".
WRITER BASICS
11.
Perform a spell check and correct any misspellings. The document should look like this:
12.
Save and close the Directions document.
WRITER BASICS
79
1.
Create a new, blank document.
2.
Give it the file name Party List, then save it in the Writer Documents folder.
3.
At the top of the page, type: Party Palace Shopping List
4.
Below the words Party Palace Shopping List insert a bulleted list with these items:
5.
•
12 party hats
•
5 rolls of party streamers
•
3 bags of balloons
Format the words Party Palace Shopping List as Lucida Sans, 24 points, bold and centered.
6.
80
Change the text color to blue.
WRITER BASICS
7.
Move the words 3 bags of balloons so they’re above 5 rolls of party streamers Tip: Use Cut and Paste.
8.
Change the line spacing of the bulleted list to Double.
9.
Change all the page margins to 1".
10.
Perform a spell check and correct any misspellings.
11.
Look at the document in Page Preview. It should look like this:
12.
Save and close the document Party List.
WRITER BASICS
81
82
WRITER BASICS
Long Documents In this section, you’ll learn how to: • Format text with styles • Find and replace • Set tabs • Insert breaks • Employ headers and footers
LONG DOCUMENTS
83
Format text with styles Download a document 1.
Open a Web browser and go to: www.visibooks.com/books/writ2
2.
84
Place the cursor over the PartyPlanning.doc link, then click your right mouse button.
LONG DOCUMENTS
3.
When the menu appears, click Save Link Target As.
4.
When the Save As window appears, navigate to the Writer Documents folder, so it appears in the Look in box.
LONG DOCUMENTS
85
5.
Click the
button.
This will save PartyPlanning.doc in the Writer Documents folder.
6.
86
Close the browser.
LONG DOCUMENTS
Open an existing document 1.
On the Standard toolbar, click the
2.
In the list of folders and files, double-click Writer Documents.
icon.
It should now appear as the Save in folder.
LONG DOCUMENTS
87
3.
Click PartyPlanning.doc once to select it. Then click the
88
LONG DOCUMENTS
button.
Apply styles 1.
Click in front of the first word, Party, to place your cursor there:
2.
Click the Style drop-down arrow.
3.
When the Style list appears, click Heading 1.
LONG DOCUMENTS
89
90
4.
Click in front of the word Overview in the second line:
5.
Click the Style drop-down arrow.
6.
In the Style list, click Heading 2.
LONG DOCUMENTS
7.
Save the document in the Writer Documents folder as My Party Planning. It should look like this:
LONG DOCUMENTS
91
Create new styles 1.
Scroll down about 1/2 of the way down the document.
2.
Highlight the words Haunted maze/house ++
3.
92
Make this text bold and italic.
LONG DOCUMENTS
4.
Change the font size to 14 points.
5.
Click inside the Style box and highlight its contents.
Then type: Activities
6.
Press the ENTER key on your keyboard.
LONG DOCUMENTS
93
7.
Click the drop-down arrow beside the Style box. Activities should be listed among the styles.
8.
In the document, highlight: Charades ++
94
LONG DOCUMENTS
9.
Click the drop-down arrow next to the Style box. When the list of styles appears, click the Activities style.
This should apply the Activities style to the text.
LONG DOCUMENTS
95
The text Charades ++ should now look like this:
96
LONG DOCUMENTS
Modify a style 1.
Click in front of the word Overview to place the cursor there.
The Heading 2 style should appear in the Style box:
LONG DOCUMENTS
97
2.
98
In the Menu Bar, click Format, then Styles and Formatting.
LONG DOCUMENTS
3.
When the Styles and Formatting pane appears, place the cursor on the Heading 2 style.
LONG DOCUMENTS
99
100
4.
Right-click the Heading 2 style.
5.
In the list that appears, click Modify.
LONG DOCUMENTS
6.
When the Paragraph Style window appears, click the Font tab.
LONG DOCUMENTS
101
7.
102
In the Typeface box, click Italic.
LONG DOCUMENTS
8.
Click the
button.
The text should now look like this:
9.
Close the Styles and Formatting pane by clicking its
icon.
LONG DOCUMENTS
103
10.
In the My Party Planning document, apply the Heading 2 style to the text Party Themes What to do and How to decorate
11.
Apply the Activities style to the text Scavenger Hunt +++ and Limbo +
12.
Format the text Western Party so it’s bold and italic.
104
LONG DOCUMENTS
13.
Save the formatting for Western Party as a style named Themes:
14.
Apply the Themes style to the text Retro/Flashback Party Luau Casino Spa Party Mystery/Who Done It and Super Bowl
LONG DOCUMENTS
105
15.
Change the Themes style so it’s not italic.
16.
Save the My Party Planning document. When you’re done, it should look like this:
106
LONG DOCUMENTS
Find and replace Find words 1.
Place the cursor at the beginning of the My Party Planning document.
2.
In the Menu Bar, click Edit, then Find & Replace.
LONG DOCUMENTS
107
3.
When the Find & Replace window appears, type: birthday in the Search for box.
4.
Click the
button.
5.
Click the
button.
The word birthday should be highlighted:
108
LONG DOCUMENTS
Replace words 1.
Place the cursor at the top of the document.
2.
Click Edit, then Find & Replace.
LONG DOCUMENTS
109
3.
When the Find & Replace window appears, type: Super Bowl in the Search for textbox.
110
LONG DOCUMENTS
4.
In the Replace with textbox, type: Championship Game
5.
Click the
button.
The first instance of Super Bowl is highlighted.
LONG DOCUMENTS
111
6.
Click the
button again.
Appropriate occasion(s): The Super Bowl… is the next text found.
7.
Click the
button.
The words Super Bowl should be replaced by Championship Game.
112
LONG DOCUMENTS
8.
Click the
9.
Save the My Party Planning document.
button.
LONG DOCUMENTS
113
Set tabs 1.
Scroll down to the text What to do
2.
Highlight the three lines under Enjoyment rating.
Notice the tab symbol in the ruler:
114
LONG DOCUMENTS
3.
Click the
icon to the left of the ruler.
It should change to a
tab.
Tip: If the ruler is not visible, click View In the Menu Bar, then Ruler.
LONG DOCUMENTS
115
4.
Click the
icon again.
It should change to a
5.
Click the
icon again.
It should change to the
6.
tab.
tab.
Place the cursor at 2 inches on the ruler, then click.
A tab should be set, with the activity ratings centered vertically on the tab marker.
116
LONG DOCUMENTS
7.
Place the cursor on the inches so it rests on 1.5.
tab marker, then drag it to the left 0.5
The activity ratings should move closer to the + symbols:
8.
Save the My Party Planning document.
9.
Highlight the three lines under Expense Rating.
LONG DOCUMENTS
117
10.
Set a right-aligned tab at 1.5". The page should look like this:
11.
118
Save the My Party Planning document, then close it.
LONG DOCUMENTS
Insert breaks Insert a page break 1.
Open My Party Planning.
2.
On the first page of the document, click in front of the word Overview to place your cursor there.
3.
In the Menu Bar, click Insert, then Manual Break.
LONG DOCUMENTS
119
4.
When the Insert Break window appears, make sure Page Break is selected.
5.
Click the
button.
The word Overview should move to the next page.
120
LONG DOCUMENTS
Insert a section break Section breaks Section breaks allow you to format different parts of a document differently. By breaking up a document into different sections, you can apply different page numbers or margins to different parts of the same document.
1.
Scroll to the text Party Themes then click in front of the P.
2.
In the Menu Bar, click Insert, then Section.
LONG DOCUMENTS
121
3.
When the Insert Section window appears, click the button. Party Themes should move to the next section.
4.
Save the document.
5.
Insert a Section Break before each of the following headings: What to do How to decorate
122
LONG DOCUMENTS
6.
Save the document. It should look like this:
LONG DOCUMENTS
123
Employ headers and footers Insert page numbers
124
1.
Return to the first page of the My Party Planning document.
2.
In the Menu Bar, click Insert, then Header.
LONG DOCUMENTS
3.
Click Default.
The header area should now be displayed at the top of the page.
4.
In the Menu Bar, click Insert, then Footer.
LONG DOCUMENTS
125
5.
Click Default.
The footer area should now be displayed at the bottom of the page.
126
LONG DOCUMENTS
6.
With the cursor in the footer area, In the Menu Bar, click Insert, then Fields, then Page Number.
7.
Save the document.
LONG DOCUMENTS
127
Insert headers 1.
Scroll to the top of the document, then click in the header area.
2.
In the Header area, type: Party Planning
128
LONG DOCUMENTS
3.
Party Planning should now be at the top of every page.
LONG DOCUMENTS
129
Remove headers/footers from first page
130
1.
Click the header Party Planning to edit the Header area on the first page.
2.
On the Toolbar, click the
LONG DOCUMENTS
icon.
3.
In the Styles and Formatting palette, click the
icon.
LONG DOCUMENTS
131
132
4.
Click and drag to highlight Party Planning in the first page header.
5.
Click the
6.
In the Styles and Formatting palette, double-click First Page.
LONG DOCUMENTS
icon.
The header should disappear from page one:
7.
Scroll down until you see the header area on page 2.
LONG DOCUMENTS
133
8.
Click in the header area on page 2, then click the
icon.
Tip: The style of this header should be Default in the Style and Formatting palette.
134
LONG DOCUMENTS
Set different headers and footers Using different headers/footers For long documents like manuals and proposals, you might want to give each new section (or chapter) of the document a different header and/or footer. If a section break has been inserted at the beginning of each new chapter, you can create different headers and footers for each chapter.
1.
Highlight the words Party Planning in the header.
LONG DOCUMENTS
135
2.
Type the word Overview to replace Party Planning.
3.
Scroll to the next page.
This is the Party Themes section of the document, but its header still says Overview.
136
LONG DOCUMENTS
4.
Change Overview to Party Themes.
5.
Save the Party Planning document.
6.
Go to the next section.
7.
Change the Header for that section to read: What to do
LONG DOCUMENTS
137
8.
Change the Header for the next section to read: How to decorate Go to Page Preview and observe the headers and footers. Each section should have the correct header.
9.
138
Save and close the document.
LONG DOCUMENTS
Practice: Long Documents 1.
Using the browser, go to: www.visibooks.com/books/writ2
2.
Download Constitution.doc to the Writer Documents folder.
3.
Open Constitution.doc.
4.
Apply the Heading 1 style to the text THE UNITED STATES CONSTITUTION
5.
Apply the Heading 2 style to the text: Article I Article II Article III
LONG DOCUMENTS
139
6.
Format the text Section 1 so it’s bold, italic, and in the Nimbus Sans L font.
140
7.
Save the formatting as a style named Section.
8.
Apply the Section style to the text in each of the 10 Sections in Article I.
9.
Change the Section style so it’s not italic.
LONG DOCUMENTS
10.
Find the number 25 and replace it with the words twenty-five throughout the document.
11.
Insert a Section Break before Article II, Article III, and Article IV.
12.
Add page numbers to all of the pages.
13.
Save the file.
14.
Apply the Heading 2 style to the text: Article IV Article V Article VI Article VII
15.
Apply the Section style to text in each of the 4 sections in Article II.
16.
Insert a Section Break before Article V, Article VI, and Article VII.
LONG DOCUMENTS
141
142
17.
Create a different header for each section so the article number appears in the header.
18.
When you’re finished, the document should look like this:
19.
Save the document in the Writer Documents folder, then close it.
LONG DOCUMENTS
Special Features In this section, you’ll learn how to: • Format pages in columns • Employ drop caps • Insert pictures • Draw and paint • Employ tables
SPECIAL FEATURES
143
Format pages in columns 1.
Using the browser, go to: www.visibooks.com/books/writ2
2.
Download FreshIdeas.doc and save it in the Writer Documents folder.
3.
Open FreshIdeas.doc in Writer.
4.
Highlight the text from the first headline Plan the best birthday party to the end of the document.
144
SPECIAL FEATURES
5.
In the Menu Bar, click Format, then Columns.
SPECIAL FEATURES
145
6.
When the Columns window appears, click the
icon.
Make sure Current Section appears in the Apply To box. Then click the
button.
Tip: If you don’t highlight text first, columns will be applied to the
entire document.
146
SPECIAL FEATURES
The document should now look like this:
7.
Save it in the Writer Documents folder.
SPECIAL FEATURES
147
Employ drop caps 1.
Click in the first paragraph: Planning the best birthday party does not mean…
2.
148
In the Menu Bar, click Format, then Paragraph.
SPECIAL FEATURES
3.
When the Paragraph window appears, make sure the Drop Caps tab is selected and check Display drop caps.
4.
In the Character Style drop-down list, click Drop Caps.
SPECIAL FEATURES
149
150
5.
Click the
6.
In the Styles and Formatting pane, click the
SPECIAL FEATURES
button. icon.
7.
Right-click Drop Caps, then click Modify.
8.
Select the Lucida Sans font and 16pt size.
SPECIAL FEATURES
151
9.
Click the
button.
The paragraph should now begin with a dropped capital letter:
152
SPECIAL FEATURES
Insert pictures 1.
Click at the beginning of the text Your Guide to Party Planning
2.
In the Menu Bar, click Insert, Picture, then From File.
SPECIAL FEATURES
153
3.
When the Insert Picture window appears, click apples.gif, then click the
button.
The document should now look like this:
154
SPECIAL FEATURES
Move and resize pictures 1.
Click and drag the picture to the top of the second column.
2.
While holding down the SHIFT key on your keyboard, click and drag the picture’s resize handle down and to the right about an inch.
SPECIAL FEATURES
155
This should make the picture larger:
Tip: Holding down the SHIFT key ensures the picture will resize
proportionally. If you don’t hold down the SHIFT key, the picture will be stretched horizontally or vertically, and will be out of proportion:
156
SPECIAL FEATURES
If you accidentally distort the picture, just click the picture, then click the icon on the Picture toolbar.
Next, click the
button and
button.
This returns the picture back to its original size.
SPECIAL FEATURES
157
Wrap text around pictures 1.
On the Picture toolbar, click the
icon.
Tip: If you don’t see the Picture toolbar, click View In the Menu Bar, then Toolbars, then Picture.
2.
When the Picture window appears, make sure the Wrap tab is selected, then click the
158
SPECIAL FEATURES
button.
3.
Click the
button.
The document should now look like this:
SPECIAL FEATURES
159
Tip: If the picture disappears…
…scroll down to the bottom of the first column. The picture should be there. Then just click and drag the picture back to the top of the second column.
4.
160
Save the document.
SPECIAL FEATURES
Draw and paint Draw shapes 1.
In the Menu Bar, click View, then Toolbars, then Drawing.
SPECIAL FEATURES
161
The Drawing toolbar should appear at the bottom of the window.
2.
162
Click the
SPECIAL FEATURES
icon.
3.
In the upper left corner of the page, click and drag diagonally to draw a rectangle about 1 inch wide by ½ inch tall.
4.
On your keyboard, press the DELETE key to delete the rectangle.
5.
Click the
icon on the Drawing toolbar again.
SPECIAL FEATURES
163
6.
On your keyboard, hold down the SHIFT key. Then click and drag to draw a square in the upper left corner of the page.
Tip: Holding the SHIFT key down when drawing creates a
square, a circle or other proportional shape.
7.
164
Delete the square.
SPECIAL FEATURES
8.
On the Drawing toolbar, click the down arrow beside the
9.
When the menu appears, click the third star.
10.
Click and drag in the upper left corner of the page (outside the margin) to draw a 1.5 inch star.
SPECIAL FEATURES
icon.
165
Change shape color 1.
In the Drawing Object Properties toolbar, click the Color Selection arrow.
2.
When the color list appears, click Yellow.
The document should now look like this:
166
SPECIAL FEATURES
Add text to a shape 1.
Double-click in the middle of the star.
2.
Type: Party!
3.
Click and drag the right resize handle about a ¼ inch to the right.
SPECIAL FEATURES
167
This should make the star wider so all the text is visible.
4.
Double-click the star, then highlight the text Party!
5.
Change the font to Lucida Sans.
If necessary, click the star and drag it to the top of the page so it’s not blocking any of the text.
168
SPECIAL FEATURES
6.
Save the document. It should now look like this:
SPECIAL FEATURES
169
Employ tables Insert a table 1.
Click in the blank line above the text Easy party idea: Citrus Punch
170
SPECIAL FEATURES
2.
In the Menu Bar, click Table, Insert, then Table.
SPECIAL FEATURES
171
3.
When the Insert Table window appears, enter 3 for the columns and 3 for the rows.
4.
Click the
button.
The document should now look like this:
172
SPECIAL FEATURES
5.
Press the TAB key on your keyboard to move the cursor to the second cell of the table.
6.
Type: 10-24
7.
Type this information in the table cells: Birthdays Anniversaries
10-24 $35 $50
25-49 $75 $100
SPECIAL FEATURES
173
The document should now look like this:
Tables vs. tabs If you just want to line up a couple of items, tabs work well. For large sets of information, tables work better. Tables also provide more formatting options for borders and shading.
174
SPECIAL FEATURES
Add rows and columns 1.
Make sure the cursor is in the last cell of the table, then press the TAB key on your keyboard. This should insert a new row in the table.
2.
In the new row, type: Baby Showers
3.
$75
$150
Place your cursor above 25-49. When the cursor turns into an arrow, click.
SPECIAL FEATURES
175
This should highlight the last column of the table:
4.
176
In the Menu Bar, click Table, Insert, then Columns.
SPECIAL FEATURES
5.
When the Insert Columns window appears, click the button.
6.
When the new column appears, type: 10-24 Birthdays $35 Anniversaries $50 Baby Showers $75
7.
24-49 $75 $100 $150
50+ $100 $150 $250
Click to the left of the first cell in the table, with the cursor an arrow:
SPECIAL FEATURES
177
This should highlight the entire first row.
8.
178
In the Menu Bar, click Table, Insert, then Rows.
SPECIAL FEATURES
9.
When the Insert Rows window appears, click the Before radio button, then click the
10.
button.
In the first cell of the table, type: Guests
11.
Save the document. The table should look like this:
SPECIAL FEATURES
179
Merge cells 1.
Click in the first cell of the first row, then drag across to the last cell. This should highlight the first row.
180
SPECIAL FEATURES
2.
In the Menu Bar, click Table, then Merge Cells.
3.
Bold and center the text in the first row.
SPECIAL FEATURES
181
Change column width 1.
Place the cursor between the first and second columns.
Click and drag the column divider to the right.
The first column should get wider, while the second column gets narrower.
182
SPECIAL FEATURES
2.
Place the cursor to the left of the second row, until it turns into an arrow.
Click and drag the cursor down to highlight the bottom four rows of the table.
SPECIAL FEATURES
183
3.
In the Menu Bar, click Table, AutoFit, then Distribute Columns Evenly.
The table should now look like this:
184
SPECIAL FEATURES
Apply borders and shading 1.
Highlight the entire first row of the table.
2.
In the Table toolbar, click the
icon.
Tip: If you don’t see the Table toolbar, click View, then Toolbars, then Table.
3.
When the Background window appears, click Sun 4 in the last row of the color grid.
SPECIAL FEATURES
185
186
4.
Place the cursor just above and to the left of the table. When the cursor turns into an arrow, click.
5.
On the Table toolbar, click the
SPECIAL FEATURES
icon.
6.
When the Border Style window appears, click None in the first row.
The table’s border lines should disappear.
7.
Save and close the document. It should look like this:
SPECIAL FEATURES
187
Practice: Special Features 1.
Using the browser, go to: www.visibooks.com/books/writ2
188
2.
Download PartyInvitation.doc to the Writer Documents folder.
3.
Open PartyInvitation.doc.
4.
Save the document as Invitation in the Writer Documents folder.
5.
Insert an image at the top of the document and align it to the right.
6.
Resize the image to approximately 3" in width.
SPECIAL FEATURES
7.
On the line above Come join us … insert a 2 column, 6 row table. Enter the following text into the table: Agenda 5-6pm 6-6:30pm 6:30-7pm 7-7:30pm 7:30-8
Open House Haunted Maze Charades Scavenger Hunt Snacks
8.
Merge the cells in the first row, then bold and center the word Agenda.
9.
Apply Orange 3 shading to the first row.
10.
Resize the table’s column widths to AutoFit their contents.
11.
Apply a Drop Cap to the letter P in Please dress…
SPECIAL FEATURES
189
12.
Save the document Invitation. It should look something like this:
13.
190
Close the document.
SPECIAL FEATURES
1.
Using the browser, go to: www.visibooks.com/books/writ2
2.
Download Flyer.doc to the Writer Documents folder.
3.
Open Flyer.doc.
4.
Save it as Party Flyer in the Writer Documents folder.
5.
Insert an image at the top of the document.
6.
Resize the image to approximately 5" in width.
7.
Insert a 2 column, 4 row table on the line above We’re located at…
8.
Enter the following text into the table: Activities Outside Inside Outside
Haunted Maze Charades Scavenger Hunt
9.
Merge the cells in the first row and bold and center the word Activities.
10.
Apply Yellow shading to the first row.
SPECIAL FEATURES
191
11.
Resize the column widths to AutoFit the contents.
12.
Apply a Drop Cap to the paragraph We have many new and exciting….
13.
Select all text in the top paragraph, then apply 2 columns to the text. Print preview the document. It should look like this:
14.
192
Save and close it.
SPECIAL FEATURES
Advanced Writer In this section, you’ll learn how to: • Employ templates • Use the thesaurus • Count words • Insert a Table of Contents
ADVANCED WRITER
193
Employ templates Templates Templates are documents in which all the formatting and layout has already been done. When you create a new document using a template, all you do is plug in your information. For instance, when writing a letter, you can start with the Letter template. Just plug in the name and address of the recipient, the body text, and your letter is ready.
1.
194
In the Menu Bar, click File, then Wizards, then Letter.
ADVANCED WRITER
2.
In the Letter Wizard window, click the
button.
ADVANCED WRITER
195
3.
196
In Step 3, uncheck Logo, then click the
ADVANCED WRITER
button.
4.
In Step 4, click the New sender address radio button and enter your information. The screen should look like this, but with your information.
5.
Click the
button.
ADVANCED WRITER
197
6.
When a new document opens, click the text
7.
Type: David
198
ADVANCED WRITER
8.
Click the text
9.
Type: Story
ADVANCED WRITER
199
10.
Fill in the rest of the recipient’s address as follows: Party Palace 1095 North Court Columbia City, IN 46725
11.
Highlight the text [Subject]
12.
Type: Supplies
200
ADVANCED WRITER
13.
Highlight the paragraph that begins <Enter your text here>
14.
Type: Thank you for your interest in party streamers and supplies. I have enclosed a pamphlet that details our products.
15.
Save the document in the Writer Documents folder as David Letter.
16.
Close the document.
ADVANCED WRITER
201
Practice 1.
Create a new document using the Professional Fax wizard.
2.
For the Company Name, type: Party Palace
3.
For the return address, type: 1095 North Court
4.
Enter the following information for sending the fax: To: Kent Longenbaugh Fax: 260-555-1345 Phone: 260-555-1344 Subject: Shipping Confirmation From: David Story No. of Pages: 1
5.
Replace the Text section with the following: We have shipped your package and its tracking number is 1234445. You should receive it on 10/1/05 Thanks for shopping at Party Palace!
6.
202
Save the document in the Writer Documents folder as Kent Fax Sheet.
ADVANCED WRITER
7.
Close the document.
ADVANCED WRITER
203
Use the thesaurus
204
1.
Open the document David Letter.
2.
Click the word pamphlet.
3.
In the Menu Bar, click Tools, Language, then Thesaurus.
ADVANCED WRITER
4.
When the Thesaurus window appears, click brochure.
5.
Click the
button.
ADVANCED WRITER
205
The document should now look like this:
6.
206
Save and close David Letter.
ADVANCED WRITER
Count words 1.
Open your browser and go to: www.visibooks.com/books/writ2
2.
Download PartyPlanningFinished.doc and save it in the Writer Documents folder.
3.
Open PartyPlanningFinished.doc.
4.
Save it as Party Planning Advanced in the Writer Documents folder.
ADVANCED WRITER
207
5.
208
In the Menu Bar, click Tools, then Word Count.
ADVANCED WRITER
When the Word Count window appears, it should show 942 words.
6.
Close the Word Count window.
ADVANCED WRITER
209
Insert table of contents Table of contents Writer will generate a table of contents based on text that is formatted using the Heading styles. You must use Styles to generate a table of contents.
210
1.
Go to page 2 of the document Party Planning Advanced.
2.
Insert a page break in front of the word Overview.
3.
Go back one page to the blank page.
4.
Click at the top of the blank page to put your cursor there.
ADVANCED WRITER
5.
In the Menu Bar, click Insert, Indexes and Tables, then Indexes and Tables.
ADVANCED WRITER
211
6.
Click the
button to accept the default settings.
The page should look like this:
7.
212
Save and close Party Planning Advanced.
ADVANCED WRITER
Practice: Advanced Writer 1.
If you haven’t already downloaded Addresses.doc, go to: www.visibooks.com/books/writ2 and download Addresses.doc to the Writer Documents folder.
2.
Create a new document using the Letter Wizard and Modern page design.
3.
Enter Party Palace for the Company Name.
4.
For the Company Address, type: 107 North Walnut Huntington, IN 46750
5.
For the Slogan, type: We make your party a PARTY!
6.
For the text of the letter, type: Thank you for your interest in our party packs. I’ve enclosed a sample birthday party order. I’ll call you next week to answer any questions you may have.
7.
Type David Story as the sender of the letter.
ADVANCED WRITER
213
1.
Create a new a new document using the Fax Wizard.
2.
For the address, enter: 123 Main Street
3.
Enter the following information for sending the fax: Re: Shipping Confirmation From: David Story No. of Pages: 1
4.
Replace the comment section with the following text: We have shipped your package and you should receive it within one week. Thanks for shopping at Party Palace!
214
5.
Use the thesaurus to find an alternative to the word “receive.”
6.
Determine the number of words in the fax.
7.
Save the document in the Writer Documents folder as Fax Confirmation.doc, then close it.
ADVANCED WRITER
Glossary Bullet A symbol used at the beginning of each line in a list of items. Bulleted lists can be used to outline points in a document. Column A vertical set of cells in a table. Copy A command that duplicates selected text or graphics. It sends the information to the Clipboard so you can put it somewhere else. Cut A command that removes selected text or graphics. It sends the information to the Clipboard so you can put it somewhere else. Drop Cap A large initial letter at the beginning of a paragraph. The top of the letter is aligned with the top of the text in the line, and the rest of the text in the paragraph flows around the large initial letter. Footer An area in the bottom margin of each page of a document where you can insert text, numbers, or graphics that print on each page, such as page numbers. Formatting toolbar A row of icons that contains commands for formatting text. Hard Return A command that ends the current line of text and starts a new paragraph.
GLOSSARY
215
Header An area in the top margin of each page of a document where you can insert text, numbers, or graphics that print at the top each page, such as a chapter heading. Indent Moves the text of a paragraph either further away, or closer to either the left or right margin. Line Spacing The amount of space between the lines of text in a paragraph. Double spacing creates a blank line of space between each line of text in the paragraph. Menu Bar A horizontal bar across the top of a window that contains written commands. Page Break A break that ends the current page and starts a new page. Page Margins The blank space between the edge of the page and where the text begins. You can set different amounts of space for the top, bottom, left and right sides of the page. Page Orientation The horizontal or vertical layout of text on a page. Paste A command that places text or graphics from the Clipboard into a document. Row A horizontal set of cells in a table.
216
GLOSSARY
Section Break A break that ends the current section and begins a new section. Sections allow you to vary the layout of a document. Section A portion of the document bounded by section breaks. You can vary the layout of each portion, i.e. with different page numbering, different columns, or different headers or footers. Soft Return A break that ends the current line of text and starts a new line. You can use a soft return to start a new line in a bulleted or numbered list without creating a new bullet or number. Standard Toolbar A row of icons that contains frequently-used commands, such as saving, copying, and pasting text. Style A set of formatting characteristics applied to text. Styles help format long documents without repetitive formatting. Styles also help keep formatting consistent throughout the document. Table A display of columns and rows that can contain text and/or graphics in the cells. Tab A marker that allows you to line up text at the left, right, center, or against a decimal character. Templates A document in which all formatting and layout has already been done. You can just add the necessary text to the document. There are templates for letters, faxes, and even reports.
GLOSSARY
217
218
GLOSSARY
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